Welcome baskets- yay or nay? | The Budget Savvy Bride
The Budget Savvy Bride

We decided to splurge a little on our friends and family members staying in our hotel. We appreciate many of them traveling long distances in the wintertime and we wanted them to feel loved!

How do you make your guest feel welcome? Or do you?

Because our venue is a restored historic hotel with 14 guest rooms, I decided in October that we could afford to leave guest welcome bags or boxes in each room for our nearest and dearest we have chosen to stay overnight. This includes our parents, siblings, aunts, uncles and a couple of our closest friends. I had seen an easy idea using homemade stencils and spray paint on kraft paper bags. I thought it would be a very inexpensive way to hold all of the goodies I planned to provide for our guests, including a thank you note, water bottles, snacks, maps of the area, a timeline of the wedding day and their personalized door hangers.

Here are our 16 guest welcome boxes with maps, water bottles and snacks.

However, I could not find the kraft paper bags anywhere online for individual sale. Every site offered a minimum of 100 or 250. I only needed 14! So, in my search, I came across some sweet, easy-to-assemble kraft cardboard boxes with a monogram. Dear fiancé agreed and we threw our $50 toward the company and waited for the boxes to arrive. Now, just a few days before the wedding, I’m so thankful we didn’t have to mess with all of the spray paint and the dry time because of family and work craziness that has recently turned our world upside down.

We ordered these door hangers and wedding thank yous on Etsy. I think they’re the perfect personal touch and wonderful keepsakes for our family.

Dear fiancé Dane agreed he would assemble our welcome boxes for me if I helped him with his homework. It took him about an hour to get all 16 done. He assembled the boxes and used a hot glue gun to tack on the white ribbon and monogram card that came with the boxes. Even though the first one was a little crooked, his glue skills improved. And I was happy one more project was done. We filled the boxes with the thank yous ($30), door hangers ($15), water bottles ($6), granola bars ($8), timelines (free) and maps (free). So in all, we spent about $110 on our welcome boxes. It was one of the more expensive projects that we did. It works out to about $6.87 a box for 16. But, because these boxes are going to our favorite people in the world, it’s worth it.

Are you providing anything to welcome your guests?

Jillian, age 26, runs a weekly newspaper in a small town in Eastern Washington State. Her wedding date is set for Dec. 15, 2012 and loves the challenges and possible snow that comes with a winter wedding. While she's not running around reporting and hanging out with her family of newsies, she is reading, laughing, cuddling her kitty, dancing or sitting on her porch in the sunshine with her husband to be.

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    • Monica
    • January 14th, 2013

    I was wary to try to tackle this because half of our 200 person guest list will be coming from out of town. This was solved, however, because the hotel we are having our reception at will not pass them out unless we paid a per-bag fee ($5 per room getting one). So as much as I’d love to have them, it isn’t worth the money it would cost. I don’t think guests expect one anyway, so if it’s not in the budget, I wouldn’t stress about it.

    • Meredith
    • January 14th, 2013

    May I ask who you got the door hangers/thank you’s from? They’re perfect for our wedding colors.

      • Jillian
      • January 28th, 2013

      The door hangers were an Etsy find!

    • Denise
    • January 14th, 2013

    It looks like most of the people coming from out of town for our wedding will be staying at friends/relatives houses, so it doesn’t make sense to make Welcome baskets! At the Farewell brunch the day after our wedding, we are handing out baskets to make the road trip/plane ride a little bit more comfortable though.

  1. I think it’s a great idea. You can customize your welcome bag in so many ways and it’s a nice thank you to everyone who comes near and far. :) My wedding is in Charleston so I think I will do a tote bag for all the guests since it’s a destination event.

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