As I noted in a previous post, Tim and I are obnoxious spreadsheet people. Thankfully, Google makes it incredibly easy to stay organized for wedding stuff. If you are just starting to plan your wedding, or if you’re already in the thick of planning but feel a bit disorganized, here are my tips for staying sane by taking advantage of free Google products:
1) Establish a dedicated wedding email address. We used gmail for this. This is the address that we used for contacting vendors and providing our contact information at stores. This helps a great deal because both you and your fiance can log in to it, without worrying about seeing each others personal email. It also keeps wedding emails from getting lost if you’re like me and have about 7 bajillion emails in your personal gmail account. Lastly, it keeps your personal email address from being spammed to death if you make the mistake of sharing your email with a vendor who, unbeknownst to you, sells your info (my bad). A simple LastNameWedding@gmail.com goes a long way towards keeping you sane.
2) Google Drive. I cannot stress enough how awesome Google Drive is. We use it for absolutely everything. When we started planning, we threw every vendor quote, menu, and brochure into a wedding folder in google drive. It’s very easy. When you open an attachment in gmail, you can just choose to save it to your Drive. We used drive for:
- Storage of existing documents, such as PDFs of vendor quotes and menus
- Creating new spreadsheets, such as a guest list, playlists, budget, registry item ideas, and an overall to-do list split into categories
- Sharing all of these documents. You can create a document and share it with anyone, even if they do not have a gmail address. You can make others editors or just viewers. For example, we gave our parents access to our guest list and they were able to add addresses for us.
Using google drive and sharing all documents with our wedding email address, our personal email address, and our families made all of our up-to-date info accessible to any of us at any time from any device. It eliminates worries about version control, and minimizes the number of documents floating around via email. You can make folders as well, to keep quotes and menus separate from guest lists and to-do lists, for example. You can even share an entire folder. A screenshot of one of my folders is above.
Editor's note: Due to the pandemic, some of the general wedding planning advice we share may not be applicable or possible due to restrictions on events. Please adhere to all current regulations and stay safe and healthy! Get more resources for planning a pandemic wedding here.