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3 Easy Ways to Plan Your Wedding Using Allseated

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Looking for a tool to help organize your wedding day plans? Check out the features of Allseated — handle your guest list, seating chart, room layout and more.


Whether you’re a bride, groom, or event professional, planning a wedding requires an intense amount of organization: There are vendors to consider, guest lists to track, and space layouts to keep in mind. But, with the right tools, planning can feel like a task you’re more than prepared to handle, no matter how many to-dos are added to your list. And, one tool that can help you manage all three is AllSeated. In fact, it’s preferred by couples and wedding pros alike.

Allseated is an online wedding planning and wedding management tool that allows you to keep some of your most important celebration details in one spot. And, it’s easy to use! Today, we thought we would share more about how you can use this online tool to manage your guest list, create seating charts, and map out a room layout with ease. Let’s dive in!

How to Manage Your Guest List with Allseated

One of the reasons why you’re likely counting down the days until your wedding day is because you’re eager to celebrate with your guests. But before you can all gather together on the dance floor, you first must organize your invitations.

With Allseated, you can begin by entering the names of the guests you’re inviting to your wedding. From there, you can note their category (family member, friend, colleague, etc.), their mailing address, and whether or not their invitation was sent. Once they RSVP, you can add that with their chosen meal preference. You can even note whether or not they’re invited to and plan to attend multiple wedding events (bridal shower, bachelorette party, rehearsal dinner). With this tool, you can keep all of your guests’ details in one place, which helps to prevent errors.

AllSeated - seating chart, guest list, and wedding layout tool

How to Create a Seating Chart with Allseated

Whether you’re hosting your wedding at a venue or you’re working with a caterer to plan a backyard soiree, at some point you will need to create a seating chart — and you can check off this task with Allseated. Here’s how Allseated suggests tackling this step:

“The seating tab within your event provides you with access to your floorplans and guest list. Seat guests within the floorplan layout by selecting guests from the guest list and placing them at the desired tables. It’s simple and efficient to select a guest, then click on a specific table in the floorplan, to easily seat the guest. When creating your event or wedding table seating chart, you may wish to seat guests at specific seats at specific tables. Allseated offers you the option to do this by first placing them at a table, clicking that table, and assigning the guest to their specific seat.”

Although it might feel tempting to forgo a seating chart, we promise it makes a world of difference. Guests can feel uncomfortable choosing where to sit, and you might end up with overflowing groupings at some tables while spots sit empty at others. Assigning tables means guests can simply check for their table number when they arrive and find their seat without guessing, which saves time for everyone!

How to Map Out a Room Layout with Allseated

No matter if your event is hosted in a ballroom or under a tent, every space begins with a blank canvas you’re able to fill however you please. But, it can feel overwhelming to know where and how to place tables, chairs, lounge seating, and the dance floor. With Allseated, you can create an accurate room layout in no time (in fact, 100,000 layouts have already been created with the program). 

The software is preloaded with items, like tables, chairs, and tabletop items, you can drag and drop into place, and the most important piece is they’re all premeasured. Custom stages and dance floors can be created to match your exact dimensions.

After you create an initial plan, you can even switch your view to 2D or 3D, so you can “walk through” the space. This is a cool feature because you can see how it will feel on your wedding day. Plus, you can even get a bird’s eye view of your layout to see how it looks from above.

Once you have handled your guest list, seating chart, and room layout in Allseated, you can also turn to the tool once more to create your wedding day timeline. It really can do it all, and there’s a support team available 24/7 should you experience any snags or have any questions.

So, are you planning to use Allseated to organize your wedding day? What other planning and organization tools are you loving while planning your wedding? Let us know in our community!

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