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Venue Tracking Spreadsheet

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When you’re collecting details from many different options, you need a dedicated place to keep track. Who doesn’t love a good spreadsheet?

wedding venue spreadsheet
anne f

No matter what budgeting tool you may be using, the overwhelming standard affirms that the largest portion of your wedding budget is bound to be spent on your reception. Most sites recommend spending between 45 – 65 percent of your budget on this portion of your big day.

The venue also determines just about everything else, from the date and time to how much money you have leftover to spend on the smaller incidentals of wedding planning. Finding a wedding venue within your budget is key to staying on track with the rest of your expenses.  When you start looking for a venue, make sure that you can easily keep track of exactly what each venue has to offer and how much everything is going to cost at the end of the day.

This Venue Tracking Spreadsheet we built allows space to track all of the basics while you are deciding exactly where you want to visit in person.

  • Venue name
  • Day of the week the pricing is for
  • Who is the contact at that location
  • Estimated costs per person
  • Required bar
  • Etc
Venue Comparision Spreadsheet

Use this to narrow down to the places you want to visit and find out more information about. From there, create a second tab in your spreadsheet to calculate all of the pricing you collect, add in caterer information if needed, and any additional fees. Then use this portion of the spreadsheet to figure out exactly what everything is going to cost without any hidden fees.

Venue Pricing Spreadsheet
*All these prices are from December 2013 so if you are in Denver and looking for a venue you definitely need to request a new quote.

At the end of the day, you may decide you want more of your budget to go towards the actual food that your guests would be consuming than the cost to be in a particular location or building. You can always think outside of the box for alternative wedding venue ideas such as a restaurant, which allows you to commit more towards really amazing food without having to pay overhead for the building.

A lot of restaurants offer spaces that will accommodate weddings, even on Friday and Saturday nights, if you are planning to spend enough to make it worth their time. For a restaurant having a large group means a committed full house on a night they may or may not have that much business usually. As a result, restaurants are often not as prone to the wedding ‘fee’ structure for corkage, cutting fees, or server charges.

Check out this Venue Tracking Spreadsheet that you can use in Google Sheets. Just make a copy of it for your Google Drive and you can edit and use it for your venue tracking needs. We hope this free wedding spreadsheet helps you in your wedding planning! 



anne f

is a social media manager, and staying on top of the latest technology and trends is her passion. She blogged her wedding plans here on TBSB in 2014.