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Hand Lettered Seating Chart + Free Printable!

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Faux Calligraphy Signage

Learn how to make a hand-lettered seating chart using a poster frame and Chalk Ink Markers! So simple and easy - no artistic ability required!

If there’s one thing I love, it’s thoughtful wedding details. Especially ones that are simple to DIY and affordable, to boot! Today’s project is exactly a combination of all of these things, and I am sure you are going to love it! I’m going to show you how to make a Hand Lettered Seating Chart! Who doesn’t love the look of hand-lettered signage for a wedding? You may be worried because your penmanship isn’t the best, or because you don’t know how to do calligraphy, but with this project anyone can fake the look of hand-lettering!

I’ve created a free printable seating chart template for you to use for this project. You can totally customize the list of names for your own wedding day just by using our free file and having it printed by your local print shop. OR, you can follow our complete tutorial to “hand letter” your seating chart on a poster frame. The choice is totally up to you!

What you’ll need:

Poster Frame (I got mine in a 2-pack from Amazon.)




Printer (I used my Canon MG7720)


Chalk Ink Markers (I used gold for this tutorial)

Printable Files: Full Poster Printable Seating Chart or Hand-Letter Seating Chart File

Adobe Acrobat (To Edit the Files)



Start by downloading your printable files for whichever project you want to make.

Full Poster Seating Chart Files

Download the Files

Hand-Letter Seating Chart Files

Download the Files

Customize the printable files by entering in your guests names for each of your tables.

DIY Seating Chart with Chalk Ink Markers

Cut your table pages in half.

DIY Seating Chart with Chalk Ink Markers

Cut out the “Please Find Your Seat” header section.

DIY Seating Chart with Chalk Ink Markers

Place your paper pieces onto the back of the poster that come in your frame. Eyeball it until everything looks even and centered. You can use a ruler to help measure to keep things perfectly spaced.

DIY Seating Chart with Chalk Ink Markers

DIY Seating Chart with Chalk Ink Markers

Tape your papers to the back of the poster so they don’t move around.

DIY Seating Chart with Chalk Ink Markers

Place the plastic from the poster frame on top of the poster and table number papers. Use Windex to clean the surface of your poster plastic.

DIY Seating Chart with Chalk Ink Markers

Using your Chalk Ink Marker, trace over the table numbers and guest names onto the plastic of your poster frame. Be sure to shake your markers well and keep a scratch paper around to get your marker flowing again when it starts to run low.

DIY Seating Chart with Chalk Ink Markers DIY Seating Chart with Chalk Ink Markers

Trace over all of the text with your Chalk Ink Marker until you’ve completed your table seating chart. Then, remove the printed table numbers and guest names from the back of your poster. Place the frame back together and voila! A chic hand-lettered seating chart with very minimal effort!

Faux Calligraphy Signage

I used acrylic paint to paint the edges of my poster frame white for a more clean and chic look. Feel free to do the same, or you could even paint your frame gold for a more glam look!

Faux Calligraphy Signage

I hope you enjoyed this simple tutorial! Make sure to check out the fab Chalk Ink Markers on Amazon!


PS – The text font used for my design is Pompiere. Download Pompiere font here for free. The Script font is Victoria, but you won’t need either of these fonts to edit the documents.



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